Bilingual Personal Assistant

Family Office, Madrid

Our client, a private Family Office is looking for a polite and experienced Bilingual Personal Assistant to assist with personal and business affairs. The selected individual will provide support from the Madrid based office. 

Responsibilities will include (but are not limited to):

  • Corporate and personal calendar management (often subject to last minute changes)
  • Scheduling and rescheduling meetings, teleconferences and videoconferences across time zones & geographies
  • Global travel management, often subject to last minute changes (flights, visas, personalised logistics). Liaise with travel agency accordingly and act as key contact
  • Personal errands and special requests. Purchasing and sourcing items
  • Inbox and correspondence management (outgoing and incoming). Responding on behalf, and redirecting information as necessary
  • Tracking expenses and reconciliation of credit card statements
  • Act as a key point of contact, redirecting information appropriately and on a timely basis
  • Assisting with elements of household management including acting as emergency contact, liaising with domestic staff, utilities contracts, maintenance and repairs
  • Maintaining an efficient filing and recording system for relevant personal information
  • Proactively anticipate needs and action accordingly
  • Receive visitors and ensure they are well looked after
  • Purchases for wider team and office
  • Act as key point of contact for office, scheduling maintenance, repairs and IT support (device set up, etc.) if needed
  • Oversee office and ensure cleanliness and standards are upheld

Location – Madrid, Barrio Salamanca

Salary – Dependent on experience

Timetable – Full time

Contract – Permanent

Incorporation – ASAP

Candidates must be bilingual in English and Spanish, whilst knowledge of additional languages are a plus. A relevant University degree will be valued as well as proven experience as a Private PA/Personal Assistant, preferably in a family office or similar setting. Corporate Executive Assistant experience with exposure to a high level of personal requests will also be taken into consideration.

The ideal candidate will be resilient, mature and organised. Discretion, flexibility and the ability to handle sensitive information is paramount for this position.