Bilingual Executive Assistant to President & CEO

Engineering Group, Madrid

Our client, a leading engineering firm operating across various countries is looking for a bilingual Executive to support their President and CEO from their Head Office in Madrid.

Responsibilities (among others) will include:

  • Seamless organisation of professional agenda (often subject to last minute changes)
  • Full inbox, telephone and correspondence management for CEO, responding on behalf both English and Spanish
  • Prepare materials/briefs, take minutes for meetings (board level), distribute accordingly and follow up
  • Scheduling meetings, teleconferences and videoconferences across time zones & geographies
  • Compose and review written communication in both English and Spanish (reports, presentations and spreadsheets)
  • Translation of briefs, PowerPoint presentations and reports
  • Translation of documentation for Management System and Integrity System
  • Translation of annual reports and working closely with the Corporate Communication Department
  • Organising domestic and international travel (flights, transfers, visas, passports) through travel agency
  • Physical/digital archiving and ad hoc administrative tasks

Candidates must be bilingual in English and Spanish. They should hold a relevant University Degree (translation and interpretation will be viewed favourably) and handle standard Tech with ease (Office, Teams etc.). It is essential that candidates have previous experience as an assistant (ideally 3-5 years and for a C-level Executive).

The ideal candidate will have impeccable writing and communication skills in both languages. It’s essential that are able to switch between the two easily.  This role is for a candidate with patience and a “no task too big/small” attitude. 

Location – San Sebastián de los Reyes, Madrid

Salary – Competitive + Bonus 

Timetable – 9.30h – 18.30h, Fridays 9.00h – 14.00h (July & August Summer schedule)