Our client, a leading global Premium Brand, is currently looking for an efficient and dedicated Bilingual Executive Assistant to support their CFO.

Acting as the right hand of the CFO, responsibilities (among others) will include:

• Complex agenda management on a daily basis, anticipating schedule conflicts: screening, booking meeting requests and calendar prioritisation according to CFO’s strategic business interests
• Manage domestic and international travel arrangements
• Attend specific operational meetings and report back to the CFO
• Organising relevant materials in preparation for meetings (videoconference, data rooms, presentations, briefings materials…), and ensuring key points are actioned
• Fully understand the group’s organisational charts and governance matters in order to facilitate coordination with the different areas
• Organising financial documentation and ensuring the department’s budget is ran smoothly
• Expense reports, credit card reconciliation
• Create, edit, and proofread executive documents including reports, presentations, meeting notes and correspondence
• Event planning and organisation for the team
• Coordination with other EAs/departments
• Organise key meetings for the Financial Department (manager’s meetings, team meetings…)
• CFO social media profile management together with Communication Department
• Provide support to CBP Leader (CFO N-1) in the organisation of the Collaborative Business Planning cycle, as well as other Financial Committees
• Handle confidential and sensitive information with discretion and integrity

Candidates must have a very high level of English/Spanish and ideally French. A relevant University degree and at least 5 years EA experience supporting a leading Executive are also a prerequisite. They must be able to manage standard Tech (Microsoft 365) with ease.

The ideal candidate will be well organised, proactive, disciplined, with excellent communication skills and pay exceptional attention to detail. They will display a high level of efficiency and ability to adapt to changing priorities with optimism. They will enjoy becoming an integral part of a team and working in a fast-paced environment. The ideal candidate will be enthusiastic/keen and understand the need to be flexible due to variation in workload.

Location – Madrid

Salary – Competitive

Timetable – 09.00 – 18.00h, Fridays 09.00 – 15.00h and summer timetable in July/August 

Benefits – Competitive package
Incorporation – Q2 2024

Contract – Permanent (subject to trial period)

On site: Predominately on site with some flexibility  

If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 697.