Our client, a specialist International Law Firm, is looking for a switched-on, Trilingual Team Assistant to provide support to their local team.

Responsibilities include (but are not limited to):

• Agenda management for team, anticipating needs and adjusting priorities as necessary
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly
• Travel: Coordinating logistics and booking international and domestic flights, hotels, etc.
• Overseeing timelines, checklists, and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations and proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers
• Acting as first point of contact for any administration/maintenance issue in the office
• Preparing, sending and following up on client invoices
• Managing team expenses
• Ad hoc administrative tasks as necessary

Candidates must be fluent in Catalan, English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines.

Location – Barcelona, Les Corts
Salary – Circa €24,000 + Complete benefit package
Hybrid work approach
Timetable – 09.00 -18.00h
Contract – Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 754.