Our client, a specialist International Law Firm, is looking for a proactive and detail oriented Bilingual Team Assistant to provide support to their Madrid team.  

Responsibilities include (but are not limited to): 

• Agenda management for team, anticipating needs and adjusting priorities as necessary 
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly 
• Travel: coordinating logistics and booking international and domestic flights, hotels, etc. 
• Overseeing timelines, checklists and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations, proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers 

• Acting as first point of contact for any administration/maintenance issue in the office 
• Preparing, sending and following up on client invoices 
• Managing team expenses 
• Ad hoc administrative tasks as necessary
• Handle confidential information with integrity and discretion

Candidates must be bilingual in English and Spanish, with knowledge of German seen as highly favourable. Adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 2-3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential).

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines. They are adaptable to changing priorities and have strong organizational abilities.

Location – Castellana, Madrid

Salary – Circa €25,000-28,000 + Complete benefit package

Hybrid work approach (3-4 days WFH) 

Timetable – 09.00 -18.00 (Time flexible to start/finish 1 hour earlier/later)

Incorporation – September 2026

Contract – Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 850.