Our client, a prestigious and well regarded British School, is seeking a highly organised Bilingual Personal Assistant to support the Headmaster of the Senior school (Years 9-13). This role requires dedicated support across a key period for the school of iGCSE, A Level and University application years. 

• Manage the Headmaster of the Senior School’s (Years 9–13) busy calendar, coordinating meetings, appointments and wider school events and commitments  
• Coordinate meeting logistics, including room bookings, hospitality and relevant paperwork
• Act as a key point of contact between the Headmaster, staff, parents, departments and external stakeholders. Gatekeeping to ensure Headmaster’s time is best spent
• Manage written, email, and telephone enquiries, responding directly where appropriate and prioritise urgent matters effectively
• Take accurate meeting minutes, and follow up on agreed actions
• Provide support for inspection preparation, ensuring all paperwork in order 
• Provide administrative and coordination support across a range of operational and school wide initiatives, including staff induction, appraisals, co curricular activities, school trips, and events
• Support the organisation and delivery of school events including Parents’ Evenings, Open Days, and Information Evenings, including logistics, registration, and front of house coordination
• Prepare, proofread, and distribute correspondence, reports, presentations 
• Maintain accurate records, ensuring documentation and filing systems are organised and up to date
• Monitor progress and deadlines, ensuring timely follow up where required
• Liaise closely with wider teams including Finance, HR, and Operations to support the smooth running of administrative processes and wider school activities
• Use initiative to resolve routine matters independently, escalating where appropriate
• Support critical incident planning and maintain accurate records
• Demonstrate a strong commitment to safeguarding and child protection, ensuring all concerns are reported in line with school policy
• Demonstrate tact as this individual will be privy to sensitive information

The successful candidate will speak a native or near native level of English  (Spanish not essential but preferred). Previous experience or exposure to the British education system iGCSE, A Levels and University applications (ideally in an independent senior school) is a prerequisite for this position. Solid Tech capability required (Mac and project management systems, previous user use of iSams preferable). AI literacy (or at least curiosity) favourable to improve workflows.  

The chosen will be proactive, tactful, personable and of sound judgement. They will enjoy a wide range of responsibilities as well as being an ambassador for the school. A clear understanding of safeguarding responsibilities within a school setting is required. 

Background and safeguarding checks will be undertaken following a conditional offer.  

Client open to discussing potential visa sponsorship for non EU Nationals. 

Location – Madrid, La Moraleja 

Salary – Circa €30,000 

Timetable – 08.00-17.00 Monday-Friday. 08.00-14.00 during non term periods (Summer, Christmas, Easter). 

Contract – Permanent

Incorporation – July 2026

Annual leave in accordance with the Private Education Collective Agreement. 

Staff bus service from Madrid to the school.

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 837.