Our client, a fast growing US healthcare technology (AI) firm who has recently closed a significant Series A funding round, is looking for a Bilingual Office Manager & People Operations in the Barcelona hub to support and play a key role in building the growing business and team’s culture. This multifaceted role touches on office operations, business administration and team coordination and closely supports the Co-Founders. 

This is a rare opportunity to join a high growth company at a defining stage, in a role with genuine scope. The remit includes but is not limited to: 

Office Management/Operations

• Full ownership of the day-to-day running of the Barcelona office, including facilities, vendors, supplies, access management and general office infrastructure
• Manage relationships with all local suppliers and service providers, overseeing contracts and ensuring consistent delivery
• Support the design and implementation of internal business processes and operations, as well as maintenance of reports, databases, trackers and files as needed
• Identify and implement improvements to office systems and processes as the team grows and needs evolve

People Operations 

• Manage payroll coordination and benefits administration for the local team, liaising with external providers as required
• Prepare and manage employee documentation, maintaining accurate and up to date records in line with local legislation and internal policies
• Support the onboarding process for new joiners in Barcelona, coordinating documentation, equipment, registrations and first day logistics to ensure a smooth start
• Managing pre-joining process; kicking off and tracking background checks, registrations with social security, tax and benefits providers, ensuring equipment arrival and setup

• Coordinate recruiting coordination including interview scheduling, tracking pipeline, candidate communications and offer letters

Team, Culture & Events

• Play a pivotal role in helping build a positive and inclusive culture
• Coordinate travel and logistics between the Barcelona and US offices, as well as client visits, ensuring a seamless experience for the team

• Plan and execute team events, office rituals, offsites and social initiatives 
• Work with the social committee on initiatives and engagement
• Partner with leadership to make the Barcelona office organised, welcoming and high performing as they scale

The chosen candidate will command a bilingual level of English and Spanish (Catalan a plus). A high academic bar is required (a strong undergraduate degree, 2:1 or above) as well as proven experience in operations/administration/HR. Support in a rigorous (ideally fast growth) environment. A solid grasp of standard Tech and relevant applications is a prerequisite. Curiosity to develop AI prompt literacy will also be viewed favourably.

The ideal candidate will be highly organised, proactive and comfortable with ambiguity, someone who takes initiative without being asked and finds genuine satisfaction in keeping things running well. They will be motivated by the prospect of being the first person in this role and will approach it with an entrepreneurial mindset. As a newly created position within a rapidly growing company, this role carries real scope to evolve over time. 

Location –  Barcelona

Salary  – Dependent on experience

Timetable –  9.00 – 18.00 (Flexibility required)

Working Model – Onsite, 1 day WFH

Contract  – Permanent, subject to probation period

Incorporation –  Immediate

If you are interested in this role, please send a copy of your English CV to info@victoriaselection.es quoting Reference 839.