Our client, a specialist International Law Firm, is looking for a proactive and detail oriented Bilingual Team Assistant to provide support to their Spanish team.  

Responsibilities include (but are not limited to): 

• Agenda management for team, anticipating needs and adjusting priorities as necessary 
• Inbox management: gatekeeping and ensuring priority emails flagged and dealt with promptly 
• Travel: Coordinating logistics and booking international and domestic flights, hotels, etc. 
• Overseeing timelines, checklists, and projects to ensure timely and orderly completion
• Managing a CRM system and ensure records and project recorded correctly
• Drafting and preparing relevant documentation, budgets, presentations and proposals and documentation to send through to clients
• Coordinating with other European offices
• Contacting service providers, ordering office materials and maintaining relationships with suppliers 

• Acting as first point of contact for any administration/maintenance issue in the office 
• Preparing, sending and following up on client invoices 
• Managing team expenses 
• Ad hoc administrative tasks as necessary
• Handle confidential information with integrity and discretion

Candidates must be bilingual in English and Spanish, adept with Microsoft Office Suite with (previous experience with VC software, Slack is a plus), hold a solid University degree and have at least 3 years previous experience assisting a busy team in professional services (legal viewed favourably but not essential). 

The ideal candidate must be willing to learn, a team player, able to play close attention to detail and able to deliver to deadlines. They are adaptable to changing priorities and have strong organizational abilities.

Location – Madrid

Salary – Circa €24,000 + Complete benefit package

Hybrid work approach  (3 days working from home) 

Timetable – 09.00 -18.00h 

Contract – Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 787.