Bilingual Executive Assistant

Tech Firm, Barcelona (Hybrid/Remote)

Our client, an international Tech firm operating across 11 countries and covering an extensive portfolio digital brands are currently looking for a switched on Bilingual Executive Assistant to provide support to various C-Level Directors based across Europe.

Duties will include but are not limited to:

Calendar / Agenda management

  • Managing complex scheduling for various C-level Executives
  • Providing a “gatekeeper” role, creating win-win situations for direct access to the Executives’ time

Meeting support

  • Assisting with meetings and internal agenda for the year ahead, liaising with members of the board, senior partners, non-executive directors and departmental managers
  • Preparing minutes and assisting with the follow up actions from meeting outcomes
  • Helping the team make consistent decisions by advising them of historical precedent


  • Email management on behalf of the Executives
  • Managing confidential information, composing and preparing confidential correspondence
  • Communicating directly, and on behalf of the Executive team
  • Expense reports and credit card reconciliation
  • Providing a bridge and maintaining a strong working relationship with other departments, verticals and assistants

Issue identification and prioritisation:

  • Researching, prioritising, and following up on incoming issues and concerns, including those of a sensitive or confidential nature; determining appropriate course of action, referral, or response
  • Prioritising conflicting needs; handling matters proactively, and following-through on projects to successful completion, often with deadline pressures

Travel and event management

  • Coordinating and managing travel. Developing detailed and organised travel itineraries and agendas as well as compiling documents for travel-related meetings
  • Accompanying or assisting with travel when required
  • Organising events such as off-sites, including managing budgets and deadlines

Administrative optimisation

  • Taking responsibility for the coordination of the team’s administration
  • Developing administration procedures to respond to the operating style of the Managers
  • Contributing to team development, effectiveness and success by sharing knowledge and good practice, working collaboratively with others to create a productive, diverse and supportive working environment

Candidates must have a bilingual level of English and Spanish (this role will be carried out in both), hold a relevant University degree and have at least 5 years EA experience in a fast growth firm (technology and consulting backgrounds viewed favourably). They must be Tech savvy and able to use standard tools with ease (Google Suite, VC Software). Previous experience with Executives of differing nationalities and across differing geographies a plus.

The ideal candidate will be perceptive, resourceful and be able to anticipate problems before they arrive. They will be responsible, able to work flexibly with occasional anti-social hours due to team time-zones when traveling and organised.

Location – Hybrid/Remote, Barcelona. Occasional potential European travel required

Salary – Competitive + Bonus + Benefits

Timetable – Full time, 40 hours per week

Incorporation: Q2 2023

Contract: Permanent (subject to trial period)