Our client, an International Architectural Firm, is looking for a resourceful Bilingual Office Manager to oversee the smooth running of their Madrid office.
Responsibilities (among others) include:

• Complete administration of the workplace, acting as the go to person for all administrative needs
• Ensuring office standards/conditions upheld and arranging any maintenance/facilities as required
• Acting as link between Spanish and American office
• Working closely with the Head of the Spanish operation, assisting with operational tasks for efficient running of office
• Facilities & supplies: point of contact for building, cleaning, insurance, etc.
• Health & Safety: ensuring office is compliant with relevant legislation
• Liaising with providers, negotiating contracts according to budget
• International travel arrangements (flights, car transfers, visas, passports, apartments, hotels) for wider team as required
• Project management: manage projects simultaneously, oversee timelines/deadlines and follow up to ensure completion Liaise with IT support team for equipment, software & hardware implementation, repair and arranging new starter kits
• Event organisation: assisting with entire planning and execution
• Ensure budgets for events are approved by relevant parties

Candidates must speak a bilingual level of English and Spanish. A relevant University Degree or Secretarial studies and a professional level of Microsoft Office/standard Tech applications is also required. Ideally the candidate will have at least three years’ previous experience in an Office Coordinator or Facilities role.

The ideal candidate will be solution focused and always willing to help. They must be comfortable with a wide remit/range of tasks and be able to take the initiative.

Location: Madrid, Barrio Salamanca
Salary: +30,000€
Timetable: 08.00 – 18.00h (Friday 8.30h – 14.30h)
Contract: Permanent

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 767.