Bilingual Office Manager & EA

Investment Banking, Barcelona

Our client, an international Investment Advisory firm with 30+ offices worldwide, is looking for a dynamic and organised bilingual Office Manager & EA who can support their executive team and ensure the smooth operation of their Barcelona office.

Responsibilities (among others) will include:

  • Agenda management for MD and calendar support for the team, anticipating schedule conflicts and prioritising key objectives
  • Teleconference and Videoconference set up with various participants
  • Booking Flights, hotels, etc. for MDs and investment team
  • Liaising with clients and developing relationships with client EAs to facilitate smooth organisation of meetings and conference calls
  • Scheduling meetings and reserving meeting rooms
  • Act as a first point of contact between clients and team: managing the office switchboard, greeting clients and external visitors
  • Supervision of office maintenance for common areas, ensuring office facilities are always in pristine condition
  • Liaising with providers and arranging office and kitchen supplies (stationary, copier, etc.)
  • Assistance in marketing efforts led by the company
  • Assisting with back-office tasks as required (expense reports, database and adding contacts to the database)
  • Ad hoc secretarial tasks as and when required by team

 

Candidates must have an entirely bilingual level of English and Spanish, dominate the Microsoft Office package and relevant software. Candidates must hold a credible University degree and have ideally 3 years previous experience in an Administrative or Executive Assistant position, in a similar deadline driven environment.

The ideal candidate will be reliable and able to take the initiative. They will also be comfortable liaising with international clients and be able to work independently with limited supervision.

Location – Barcelona, Sant Gervasi-Galvany
Schedule – 9.00 – 18.00
Salary – Circa 30k€
Contract – Permanent
Incorporation – September 2024

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 713.