Our client, a leading firm in its sector, is seeking a Bilingual Executive Assistant & Office Manager to provide high-level administrative support to the director and ensure the smooth operation of their offices.

Responsibilities (among others) include: 

Office Manager (60% of workload)

• Oversee equipment and facilities, ensuring smooth daily operations
• Act as the main point of contact for building management, cleaning services and insurance matters
• Booking and preparing meeting rooms for the team when needed
• Managing office and kitchen supplies (stationary, copier, etc.) and liaising with providers
• Organise company meetings, offsites and events, managing logistics and catering
• Ensuring all offices in Spain are up to regional management standards
• Greeting clients and visitors and ensuring they are looked after whilst at
• the office
• Acting as the first point of contact for the firm, managing the switchboard and directing calls appropriately

Executive Assistant (40% of workload)

• Agenda management for Director in the firm: coordinate schedules, anticipate conflicts and prioritise meetings
• Schedule meetings and liaise with clients, partners and internal teams
• Arrange travel, including flights, accommodations and itineraries for the whole team
• Screen, prioritise and manage emails and calls, ensuring timely responses and follow-ups
• Process expense reports, reconcile credit card statements and maintain financial records
• Handle sensitive business and personal tasks with discretion and professionalism

Candidates must be entirely bilingual in English/Spanish, Catalan a plus, have a University Degree and manage standard Tech with ease. Candidates should have previous experience as an Executive Assistant at least 3/4 years’ experience, ideally in an investment, consulting or legal environment.

The ideal candidate will be polite, proactive, resourceful and able to take initiative. They will report directly to HR.

Location – Barcelona. Office based role.

Salary – circa 30-40k€

Timetable – 09.00 – 18.00h (Fridays 9.00 – 16.00h) (Summer hours: July and August)

Contract – Permanent 

Incorporation – Immediate

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 789.