Our client, a prominent International Law firm is looking for an articulate Bilingual Executive Assistant to support three partners and a team of lawyers across two departments.

Responsibilities (including, not limited to) will include:

• Agenda management for partners and team
• Scheduling and set up of videoconferences & in person meetings
• Opening matters on the system, manage client contacts and ensure all information up to date
• Amending legal documentation (track changes)
• Proofreading and correcting formal documentation
• Preparing PowerPoint presentations (following company branding), pitches and reports
• Billing, follow up, expense reports and timesheets
• Archiving legal documentation (electronic & physical) printing & binding
• Organising materials for meetings (videoconference, data rooms, presentations)
• Acting as the “go to person” for ad hoc administrative requirements

Candidates must have a bilingual level of English/Spanish in order to converse with the London office and hold a relevant University degree or have completed secretarial studies. A solid grasp of relevant tech (Microsoft Office Zoom, Slack and VC software, etc.) and previous experience in a similar sector (legal/consulting) is required.

Candidates must be meticulous and pay exceptional attention to detail. This is a deadline driven environment where it’s essential that projects are turned around quickly.

This role is predominately office based.

Location – Madrid, Barrio Salamanca

Salary – Circa €33,000 – €37,000 + Benefits

Timetable – 09.00 – 18.30h Monday – Thursday, Friday 09.00 – 15.30h or 09.00 – 18.30h (alternate weeks, to ensure cover provided)

Contract – Permanent

Incorporation – Q2 2024

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 701.