Bilingual Executive Assistant

Global Law firm, Madrid

Our client, a top-tier global Law firm, with offices worldwide is currently looking for a proactive Executive Assistant to provide comprehensive support to their Public law partner and department in Madrid.


Responsibilities (among others) will include:

  • Proactive agenda management for busy partner and team, acting as gatekeeper of time and prioritising accordingly
  • Opening matters on the system and elements of project management (ensuring all instructed projects are running on track, that all updates/information is logged appropriately and follow up accordingly)
  • Point to point travel management for partner and team (flights, accommodation, visas)
  • Amending legal documentation (track changes) and formatting documents (proposals, pitches, etc) according to house style
  • Preparing documentation for meetings and following up with necessary edits/amendments
  • Managing timesheets/billable hours, coordinating with necessary teams for billing and providing follow up
  • Expense reports for team
  • Knowledge management: Archiving documentation appropriately (physically and electronically)
  • Act as key point of contact for team, coordinating with tight knit team of EAs across departments and geographies
  • Maintain client contacts, ensuring all information is logged and up to date
  • Handle confidential matters with integrity and discretion


Candidates must have a bilingual level of English/Spanish in order to converse with the international offices. A relevant University degree or secretarial studies will be viewed favourably whilst a solid grasp of relevant tech (Microsoft Office Zoom, Slack and VC software, etc.) is required. Previous experience in a similar, client facing sector (preferably legal/consulting) is a prerequisite for this role.


The ideal candidate will be assertive, a quick learner and will be motivated by working in a deadline driven environment. A positive, hands – on attitude is a key attribute for this role.


This role is office based however the possibility of remote working can be assessed after a year in the role.


Location – Madrid, Barrio Salamanca  

Salary – Circa €30,000 – €35,000 + Comprehensive benefit package

Timetable – 09.00 – 18.00h (Monday – Friday) 09.00 – 15.00h/09.00 – 18.00h (alternate, once trial period complete to ensure cover provided)

Benefits – Comprehensive package.
Incorporation – ASAP

Contract – Permanent (subject to trial period)


If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to quoting Reference 706.