Our client, a leading global Consultancy & Executive Search firm is looking to hire an Executive Assistant to provide seamless support to a leading Consultant.

Responsibilities (among others) will include:

• Coordinating meetings with high profile contacts: Board level individuals, Presidents, C-Suite Management
• Coordinating meetings for Consultant’s other business and charitable affairs
  Managing agenda across time zones, scheduling meetings and coordinating national and international travel
• Project management: Monitoring ongoing projects and processes from start to finish
• Process & knowledge management: Maintain CRM and ensure all updates are registered in a timely manner
• Preparing correspondence, PowerPoint presentations, engagement letters, NDAs and pitches in English
• Compiling executive reports in English and Spanish
• Conference call and videoconference set up
• Develop relationships with contacts and build rapport with team of Executive
• Assistants
• Receiving visitors for high profile meetings
• Gatekeeping and international call filtering
• Coordination with other offices in Spain and internationally
• Ad hoc support

Candidates must have an entirely bilingual level of English/Spanish, a relevant University degree and handle standard Tech with ease (Office, GSuite, Zoom, Slack). Exposure to CRM systems also viewed favourably. It is essential that candidates hold a minimum of 6 years’ experience supporting a partner in a management consulting/client facing sector.

The ideal candidate will be a natural networker and enjoy building strong working relationships. They will be able to manage peaks of work and produce quality work in a deadline-driven environment. They will know how to “read the room” and enjoy working in a close, ambitious team.

Location: Madrid, Barrio Salamanca
Salary: Competitive + Bonus
Timetable: 09.00 – 18.15, Friday 09.00 – 15.00 (1 x Friday afternoon cover until 18.00 a month)
Hybrid working
Incorporation: Q3-Q4 2024
Contract: Permanent (subject to established trial period)

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 718.