Bilingual Business Assistant to Investor

Real Estate/Family Office, Madrid

Our client, an international Investor in the Real Estate sector, is currently looking for an organised Bilingual Business Assistant to provide 1:1 support. 


Acting as the right hand of the Investor, responsibilities will be wide reaching and will include:  

  • Acting as a facilitator for new investments and activities in Spain (coordinating legal set up, contract review for signature, notary, banking, gestoria, due diligence) 
  • Act as key contact for various business ventures (mainly Spain, US, Latin America), provide constant follow up with all parties and ensure items actioned  
  • Liaison with all relevant parties for transactions, acting as the key point of contact for administrative needs
  • Prospecting on behalf of Investor and setting up introductions, researching potential opportunities for investment, preparing presentations, reports and dashboards
  • Agenda management: oversee smooth running of diary, anticipate schedule conflicts and prioritise with business interests in mind. Setting up meetings across time zones and geographies 
  • Project management: manage projects simultaneously, oversee timelines/deadlines and follow up to ensure completion 
  • Travel management and logistics for investor and family 
  • Accompany/attend meetings/visits with or on behalf of investor, when required 
  • Coordination with outsourced lawyers, act as key point of contact during transactions, complete and submit all relevant documentation 
  • Coordination of local accounting and invoicing. Managing local bank accounts, bank reconciliation, invoice follow up, expenses, making payments and liaison with outsourced accounting firms. Assisting the investor with relevant tax declarations
  • Coordinating and consolidating documentation for transactions, preparing and reviewing documentation for signature 
  • Ensuring smooth running of the investor’s household (liaising with members of family, overseeing domestic staff, utilities, ensuring bills paid, maintenance and repairs, renovations, security, insurance, schools and vehicles)
  • Essentially, the chosen candidate will ensure that all back-office and family tasks are well organised so that the investor can fully focus on commercial efforts 


Candidates must have a bilingual level of English/Spanish (this role includes contact with the US) and hold a relevant University degree.  Circa 5 years previous experience in a similar role is a prerequisite for this position. The chosen candidate will be able to manage standard Tech (Microsoft 365, Mac, VC Software, Slack, etc.) with ease. Previous experience in Real Estate (exposure to notaries, valuations), Family Office or tenure in a corporate administrative/operations role will be viewed favourably. 


The ideal candidate will be incredibly organised, responsible and able to work independently. They will take ownership and enjoy working in an administrative/operations capacity that touches all area of a business. Meticulous organisation and administration skills combined with a flexible approach are key attributes required for this position. 


Location – Madrid, La Moraleja (Office based but occasional working from residence may be necessary) 

Salary – Competitive  

Timetable – Full time. Flexibility required and given 

Hybrid/Remote: Hybrid
Incorporation – Q2 2024

Contract – Permanent (subject to trial period)


If you are interested in this role, please send a copy of your English CV to quoting reference 702.