Our client, a well regarded British Law firm, is currently looking for a proactive Executive Assistant to provide comprehensive support to various partners across practice areas in their Madrid office. 

Responsibilities (among others) will include: 

• Proactive agenda management for partners and team, acting as gatekeeper of time and prioritising accordingly

• Amending legal documentation (track changes) and formatting documents (proposals, pitches, etc.) according to house style 
• Constant liaison/teamwork with other Assistants and support professionals
• Preparing documentation for meetings and following up with necessary edits/amendments
• Opening matters on the system and elements of project management (ensuring all instructed projects are running on track, that all updates/information is logged appropriately and follow up accordingly) 
• Managing timesheets/billable hours, coordinating with necessary teams for billing and providing follow up
• Knowledge management: archiving documentation appropriately (physically and electronically) 
• Point to point travel management for partner and team (flights, accommodation, visas) 
• Expense reports for team 
• Maintain client contacts, ensuring all information is logged and up to date 
• Handle confidential matters with integrity and discretion

Candidates must have a bilingual level of English/Spanish in order to converse with the international offices. A relevant University degree or secretarial studies will be viewed favourably whilst a solid grasp of relevant tech (Microsoft Office Zoom, Slack, VC software, etc.) is required. Previous experience in a legal background is preferable. 

The ideal candidate will be diligent, a fast learner and will enjoy working in a stable, deadline driven environment. They should bring a positive presence to the office and team. 

Location – Madrid, Castellana  

Salary – Dependent on experience + Benefits 

Timetable – Full time

Incorporation – ASAP

Contract – Permanent (subject to trial period)

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 793.