Our client, a high performing investment firm, is currently looking for an ambitious Bilingual Executive Assistant to support leading partners and a dynamic team. 

Responsibilities (among others) will include: 

• Proactively manage and maintain the agenda of the partners and team by managing rigorous diaries, scheduling meetings, conference calls, vacations and arranging appointments
• End to end coordination of international travel (flights, car transfers, visas, passports, apartments, hotels) 
• Act as key point of contact between team, counterparties and stakeholders 
• Expense management for partners and wider team 
• Prepare and consolidate relevant information and documentation for meetings and projects 
• Coordinate with operations department for invoicing and administrative matters
• Support logistics for departmental events (e.g. breakfasts, internal gatherings)
• Build strong relationships with internal Executive Assistants and external stakeholders
• Occasional support on site visits related to Real Estate investment

Candidates will be Bilingual in English and Spanish and ideally hold a relevant University Degree. A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software, relevant AI tools etc.) is required. It is essential that candidates hold a minimum of 4-5 years’ experience. financial services (all areas), Real Estate or consulting backgrounds are preferred/advantageous.

The ideal candidate will be highly organised, proactive and be comfortable operating in a fast paced environment with demanding stakeholders. They will be agile, able to manage various responsibilities simultaneously and know how to anticipate, react and prioritise accordingly. 

Location – Madrid, Castellana 

Salary – Dependent on seniority + Performance Bonus + Benefits

Timetable – 9.00 – 18.30 (Fridays until 15.00)

Contract – Permanent 

Incorporation – Q2 2026 (Immediate) 

Hybrid/On site – Predominately on site, with discussions regarding 1 day per week possible once trial period complete.

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 828.