Our client, a leading player in the financial services sector, is looking for a versatile Bilingual Executive Assistant to provide support to a prominent team in Madrid. 

Responsibilities (among others) include:

• Diary/Agenda management for Partners, Directors and wider team 
• Anticipate and resolve schedule conflicts according to strategic business priorities 
• Coordinate client meetings with participants based across various time zones (flexibility required to ensure timely responses)
• Point-to-point travel organisation for Partners and wider team (often subject to last minute changes) Ensuring adherence to company policy and producing sensible itineraries 
• CRM: Maintain detailed and accurate records. Ensure system is consistently updated with current and relevant client, team and transaction information 
• Produce and proofread high quality correspondence: decks, packs and pitches
• Collate expenses for Partners and reconcile credit card statements within given deadlines
• Event organisation for clients & team alike (breakfasts, offsites etc.) 
• Provide follow up to ensure team are meeting objectives 
• Build rapport with client Assistants to facilitate scheduling
• Coordinate with other EAs for holiday and/or absence cover 

Candidates must have a high level of English/Spanish (minimum C1) and ideally hold a relevant University degree. A strong command of standard Tech and applications (Office, Google, Zoom, Slack, CRM software etc.) is required. It is essential that candidates hold a minimum of 3-4 years’ experience as an Executive Assistant. Financial services (all areas) or consulting backgrounds are preferred. 

The chosen candidate will be a highly organised team player with a positive and proactive mindset. They will be well versed in anticipating the needs of those they support and be able to ensure firm standards are met despite shifting priorities and deadlines. 

Location – Madrid

Salary – Dependent on experience + Bonus 

Timetable – Full time

Benefits – Comprehensive package 

Contract – Permanent

Incorporation – ASAP

Hybrid/On site – Predominately on site. Potential for discussions regarding flexibility/wfh once trial period complete

If you are interested in this role, send a copy of your English CV to info@victoriaselection.es quoting Reference 810.

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.

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All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

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