Our client, a global Consulting firm, is looking for a Bilingual Executive Assistant to support a Partner/Partners in the business.

This is a position to be undertaken from Madrid, however this individual operates globally. The remit includes but is not limited to: 

• Manage a rigorous diary with frequently changing requirements (across time zones)
• Resolve diary clashes according to business priorities and foresee potential conflicts  
• Meeting management with high profile stakeholders across geographies
• Complex travel coordination including point to point logistics, ensuring partner(s) is well prepared for trips with necessary passport/visa requirements and documentation 
• Oversee timelines, checklists and ensuring partner(s) is kept well informed 
• Ensure partner(s) is well prepared for meetings and engagements with necessary materials 
• Support with screening, filtering and prioritisation of email correspondence and calls
• Liaise with, receive and host high profile clients 
• Coordinate with other offices globally, building rapport to facilitate cross border collaboration 
• Liaison and relationship building with contacts, management and internal teams  
• Support timesheet submission, invoice tracking and other administrative responsibilities 
• Handling sensitive information with absolute discretion

The chosen candidate will be Bilingual in English and Spanish (additional languages advantageous) and display excellent verbal and written communication skills. Proven experience (preferably financial services or strategic consulting) required. Strong knowledge of Tech and applications (e.g. Microsoft 365, Zoom, Slack, Teams and AI platforms) also required.  

The ideal candidate will be confident, resourceful and able to work independently. It’s essential that they are also comfortable working in an environment where priorities often shift and will be very well versed in prioritisation. Given this individual will be privy to confidential information, discretion is paramount. 

Location – Madrid, Castellana

Salary – Dependent on experience 

Timetable – 9.30-18.00

Contract – Permanent

Incorporation – Immediate

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 820.