Our client, an international investor and entrepreneur who has recently moved to Madrid, is looking for a highly capable Bilingual Executive Assistant to provide comprehensive support on a part-time basis. 

 

The remit for this role is broad, with responsibilities including (not limited to): 

 

• Manage diary with calls and commitments across time zones. Anticipate and manage schedule conflicts 
• Act as key facilitator for business needs (understanding preferences, working style and acting without the need for detailed instruction)
• Act as the primary point of contact for written and verbal communications in both English and Spanish, drafting correspondence to an impeccable standard in both languages on behalf of businessperson 
• Handle document management across all administrative and company matters such as ID copies, invoices, expense reconciliation and tax return support, coordinating directly with the outsourced accounting firm and local gestoria 
• Liaise with local contacts, founders and service providers, provide translation if necessary 
• Support with paperwork related to company acquisitions and Spanish administration, including liaising with legal and notarial contacts as required throughout transaction processes
• Coordinate travel arrangements flights, accommodation, ground transport and itineraries for individual and wider family

• Personal or business projects: manage ongoing projects, oversee timelines and follow up to ensure timely completion
• Leverage AI tools such as Claude & ChatGPT to research, draft, summarise and prepare briefing materials, using AI prompting as a core part of daily workflow 
• Provide occasional personal and family administration for the principal and wider family on an ad hoc basis (Approximately 10-15% of workload)

 

Total bilingualism in English and Spanish is essential for this role, whilst knowledge of French would be advantageous. Proven experience in a lean and fast-moving environment required (background supporting a founder led business, or individual who has run own business preferable. Legal or startup experience also considered favourably). Strong technical aptitude and comfort AI powered workflows is required. 

 

The chosen candidate will thrive working independently and close to the founder in an environment without extensive infrastructure. They will be rigorous, trusted to manage competing priorities independently and be of sound judgement. 

 

As this is a newly created position at a recently established entity, the successful candidate may have the opportunity to shape the role and its direction over time as the business scales. 

 

Location – Remote, with weekly catch up meetings in Barrio Salamanca (Madrid)

Salary – Between €20,000 – €28,000 

Timetable – Part time, 20 hours per week (20 hours per week, ideally spread across four or five weekdays, with a regular schedule agreed in advance and reliable overlap during business hours. Madrid-based, working primarily remotely with a weekly in-person meeting in Salamanca.) 

Contract – Permanent

Incorporation – Immediate

 

If you are interested in this role please send a copy of your English CV to info@victoriaselection.es quoting Reference 858.