Our client, a reputable International Law firm, is looking for a responsible and polished Bilingual Front Office Assistant who can provide front office support to their Spanish office.

Responsibilities (among others) include:

• Acting as the first point of contact for the firm
• Managing call filtering in English & Spanish
• Greeting visitors and ensuring they are looked after whilst at the office (English & Spanish)
• Registering visitors and providers in the online system in line with internal protocols (including ISO 27001 requirements)
• Booking & organising meeting rooms for internal and external meetings
• Liaising with providers to ensure smooth running of the office
• Coordinating meeting room set up with IT team
• Organising courier service, receiving and classifying deliveries
• Booking catering services for any internal meetings or events
• Ordering and managing office and kitchen supplies (stationary, etc.)
• Coordinating transport (taxis/airport transfers) for visitors/clients
• Organising travel and accommodation
• Giving support organising travel and handling documentation
• Supervising office maintenance for common areas, ensuring upkeep reflect standards of the firm

Candidates should have a high level in English and a native level of Spanish, additional languages are a plus but not essential. Relevant studies as well as a professional level of Microsoft Office/standard Tech is also a prerequisite. Ideally the candidate will have previous front office/administrative experience in a legal or professional services environment.

The ideal candidate will be proactive and always willing to help. They will be well presented and approachable as will act as the first point of contact and ambassador for the firm.

This position is 100% office based.

Location – Madrid, Castellana

Salary – Between €24,000 – €27,000

Timetable – 10.30 – 19.30h (On alternating Friday’s there is a 15.00 finish dependant on business needs)

Contract – Permanent (subject to probation period)

Benefits – Medical insurance, Lunch provided

Incorporation – July 2026

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 842.