Our client, a fast growing tech portfolio company backed by a leading international Private Equity fund, is currently looking for an Office Manager to support their Madrid office and wider international team.

Responsibilities (not limited to) include:

Office / Facilities & Workplace Management

• Complete ownership of the workplace management and administration of the Madrid office, ensuring its smooth running and acting as the key point of contact with international headquarters
• Act as the “go to” person and first point of contact for administrative needs in the Madrid office
• Liaise with providers/suppliers (landlord, security, health and safety, catering, insurance, cleaning, building maintenance), ensuring compliance with local policies and internal guidelines
• Oversee office premises, conduct regular walkthroughs and coordinate health and safety requirements, occupational risk prevention and data protection compliance
• Liaise with IT (internal and external providers) to ensure all local technology needs are met (equipment, software, maintenance, onboarding of new joiners)
• Manage office supplies, catering, incoming calls and mail, and collaborate with other international offices as required

Administrative & Operational Support

• Coordinate day-to-day administrative processes for the Madrid office, ensuring efficient workflows and structured documentation
• Support invoice processing, tracking and approvals in coordination with finance and external providers
• Maintain organised digital and physical filing systems, including contracts and administrative documentation
• Assist with corporate administration processes, including documentation, registrations and coordination with external advisors where required
• Support coordination between internal teams (Operations, Finance, Legal) and external stakeholders

• Act as a key administrative contact between the Madrid office and the wider international team

It is essential that the chosen candidate is completely bilingual in English and Spanish and has prior experience within a fast paced and international environment. Candidates must also have at least 3-6 years’ experience as an Office Manager or in a similar administrative role, ideally within a tech, high growth, Private Equity backed or international corporate environment. A solid grasp of standard Tech and applications (Office (Excel), Google Workspace, Outlook, Zoom, Slack and other collaborative tools) is required. Excellent communication skills are essential, as well as the ability to build strong relationships with colleagues, other offices and external suppliers alike. Strong organisational skills and a structured, hands-on approach are key.

The ideal candidate will be proactive, adaptable and solutions focused. They will enjoy being a central point within the office, taking ownership of multiple responsibilities simultaneously and operating effectively within a dynamic, entrepreneurial environment.

Location – Madrid, Castellana

Salary – Starting at €40,000+ 

Timetable – 9.00-18.00 Monday-Thursday, 9.00-15.00 Friday

Hybrid working – 1 day WFH (Friday) following successful trial period 

Contract – Permanent

Incorporation – Q2-Q3 2026

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 833.