Our client, an international technology-driven company is looking for a Bilingual Executive Assistant to support senior corporate leaders while also supporting office management activities if needed. 

This is a key position with high visibility. The remit includes but is not limited to: 

Corporate Executive Support:

• Providing direct Executive Assistant support to senior Corporate leaders, with occasional support to additional stakeholders within a Corporate team to facilitate their daily work routine
• Managing complex and dynamic agendas
• Coordinating domestic and international travel arrangements and managing itineraries, logistics and documentation across global time zones 
• Processing and monitoring executive expense reports, ensuring accuracy and timely submission
• Maintain confidential and sensitive information with absolute discretion
• Booking and coordinating internal and external meetings, including preparation or supervision of meeting rooms, materials and logistics
• Handle printing, faxing, mail packages, copying, filing and routing correspondence as appropriate

Office General Support (if needed):

• Overseeing relationships with office suppliers and service providers, ensuring quality and issue resolution
• Supporting general office organisation and contributing to a professional, functioning work environment

Candidates must be comfortable working in English and Spanish and the Microsoft Office package and relevant software (Slack, etc.). A credible University degree would be considered a plus. Experience of at least 8-10 years as an Executive Assistant in a multinational corporate environment will be highly valued. A minimum English level of C (CEFR) is mandatory for this position.

The ideal candidate will be highly organised, well presented, proactive and resourceful, with excellent communication skills and the ability to operate independently. They will be comfortable liaising with senior executives and international stakeholders, acting as a trusted support figure while maintaining a high level of confidentiality and professionalism.

Location – Madrid, Tres Cantos 

Salary – Dependent on experience

Timetable – 9.00-18.00 (Fridays 9.00 – 15.00)

Contract – Permanent

Incorporation – Q1 2026

Hybrid – 2 days WFH, subject to business needs

NDA to be signed upon meeting the client.

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 807.

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.

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Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.