Our client, a global investment firm, is currently looking to cover a parental leave for an Office Manager & Sales Support position, to coordinate the Madrid office while supporting the sales team.

Responsibilities (among others) will include: 

• Proactively manage and maintain the agenda of the Madrid management team by scheduling meetings, conference calls, vacations and arranging appointments
• Organising point-to-point international travel arrangements (flights, car transfers, visas, passports, apartments, hotels) for trips and roadshows 
• Act as first point of contact for the firm and as the “go to” person for administrative needs in the Madrid office
• Support sales team with taking meeting notes and filling in CRM database with relevant information
• Continuously liaise with other Office Managers and Executive Assistants at international level to ensure commitments are met, act as key point of contact between Madrid and global headquarters
• General office space upkeep, ordering supplies and catering for the office, liaise with providers/suppliers, establish relationships and follow up (landlord, security, health and safety, insurance, building maintenance)
• Collect and approve/sign off invoices for payment by international finance team, as well as timesheets and reconciliation of partner expenses/credit card charges
• Coordinating and supervising logistics for quarterly events

Candidates must be comfortable working in English and Spanish, dominate the Microsoft Office package and relevant software (Zoom, etc.), hold a credible University degree and have ideally 5 years previous experience in an Office Management role. 

The ideal candidate will be resourceful, approachable and comfortable working supporting a busy team. They will be able to manage various responsibilities simultaneously and know how to prioritise accordingly, meeting the office and team’s needs.

Location – Madrid, Barrio Salamanca  

Salary – Dependant on experience, circa €40,000-50,000

Timetable – 9.00 – 19.00 (Fridays until 15.00)

Contract – Temporary (Parental leave)

Incorporation – Immediate

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 786.