Our client, a reputable International Law firm, is looking for a responsible and
polished bilingual Front Office Assistant who can provide front office support to
their Spanish office.

Responsibilities (among others) include:

• Acting as the first point of contact for the firm
• Managing international call filtering, switchboard and call transfers
  (English & Spanish)
• Greeting visitors and ensuring they are looked after whilst at the office
  (English & Spanish)
• Booking & organising meeting rooms for internal and external meetings,
  setting up videoconferences
• Coordinating meeting room set up with IT team
• Responsible for meeting room upkeep (preparing the meetings, filling
  with drinks/stationary, ensuring cleanliness, etc.)
• Organising courier service, receiving and classifying deliveries
• Booking catering services for any internal meetings or events
• Ensuring Front Desk is kept in pristine condition, in line with firm standards
• Coordinating transport (taxis/airport transfers) for visitors/clients
• Giving support organising travel and handling documentation
• Supervision of office maintenance (under guidance of facilities manager)
  for common areas, ensuring upkeep reflect standards of the firm
• Ensuring contacts are updated to the database with accuracy and
  precision
• Supporting a wider team of Assistants and Lawyers with ad-hoc
  administrative tasks (printing, binding, etc.

Candidates should be bilingual in English/Spanish (additional languages also
favourable). Relevant studies as well as a professional level of Microsoft
Office/standard Tech is also a prerequisite. Ideally the candidate will have
previous experience in a customer service role or have previously worked on a
front desk, be that in hospitality, aviation or in a corporate environment.

The ideal candidate will be proactive and always willing to help. They will be well
presented and approachable as will act as the first point of contact and
ambassador for the firm.

This position is 100% office based.
Location – Madrid, Castellana
Salary – Dependent on experience + Benefits
Timetable – 09.00 – 14.00, 16.00 – 19.00h
Contract – Permanent (subject to probation period)

If you are interested in this role, please apply via LinkedIn and send a copy of
your English CV to info@victoriaselection.es quoting Reference 721.