Bilingual Personal Assistant to Head of Prep

British School, La Moraleja

Our client, a prestigious British school in Madrid, is seeking a highly organised and proactive Personal Assistant to provide dedicated support to the Head of the Prep School.

Responsibilities include (but are not limited to):

  • Diary management, including scheduling meetings, school events, and personal appointments
  • Handling multiple inboxes and correspondence with professionalism and discretion
  • Acting as a key point of contact for parents, staff, and external stakeholders
  • Facilitating seamless communication between the Head and various school departments
  • Organising and coordinating school events such as parent meetings, open days, and visits
  • Supporting the admissions process, liaising with admissions team, families and coordinating school tours
  • Assisting with financial administration, including expense coordination with the bursar’s office
  • Maintaining accurate records and managing documentation efficiently
  • Providing ad hoc assistance to ensure the smooth running of the Prep School
  • Representing the school professionally and upholding its core values at all times

 

Candidates must be entirely bilingual in English (this requirement is non-negotiable). They will hold a strong University degree and manage standard Tech applications with ease (Mac, Numbers, Pages, Slack and Zoom). Other desirable but not essential criteria include previous work experience in a school office or as a PA. Previous exposure or experience of the British education system/curriculum is favourable for this role.

The ideal candidate will be flexible and quick to adapt to changing or conflicting priorities and deadlines, some of which are outside of their control. They will have the ability to foster good relationships, both internally and externally and be a strong team player. This, combined with a positive work ethic is essential due to the busy nature of the position and fluidity between roles. A strong affinity for working within a school environment is essential.

Working within the school

The post holder is responsible for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact. S/He must adhere to and ensure compliance with the School’s Safeguarding Policies at all times. If in the course of carrying out the duties of the post the post-holder becomes aware of any actual or potential risks to the safety or welfare of the children in the School, s/he must report any concerns immediately to the School’s Safeguarding team.

Location – Madrid, La Moraleja
Salary – Circa €30,000 + Benefits (including extended school holidays)
Timetable – 09.00 – 18.00h
Incorporation – ASAP
Contract – Permanent (subject to trial period)

If you are interested in this role, please send a copy of your CV to info@victoriaselection.es quoting Reference 747.