Our client, an international businessman and UHNWI who spends extended periods in Ibiza is looking for an Executive and Personal Assistant who can comprehensively support global business and personal interests. This will also involve working closely with a broader Family Office.

Responsibilities include (but are not limited to):

EA Duties:

• Complex agenda management across time zones, including coordination of Board Level meetings and a wide array of professional commitments
• Rescheduling and prioritisation according to business objectives and personal preferences
• Inbox (multiple) management and filtering. Prioritising and deflecting with tact, preparation, and responses to correspondence accordingly and according to necessary protocol
• Global travel management/logistics for individual and broader family (often subject to last-minute change)
• Act as a key facilitator for business and personal needs. Develop close working relationships with a wider Family Office team
• Follow up with stakeholders for various business and personal interests
• Work in conjunction with the wider Family Office team (based internationally), coordinating across time zones

PA & Local (Ibiza based) duties:

• Coordinate and assist with local administration and necessary paperwork and payments for residences, vehicles, etc.
• Assist with household administration (cleaning, utilities, alarm system, repairs, relevant insurance policies, sourcing items for property, etc.)
• Recommend local services, coordinate and onboard if necessary
• Coordinate with housekeeper and local staff
• Organize local appointments (restaurant bookings/local plans with personal preferences in mind)
• Assist with management of global properties alongside broader Family Office
• Personal interests: sourcing, purchasing, and managing personal collections (transport, insurance, etc.)
• Assist with basic language translation

Being bilingual in English and Spanish is a plus, as the role is primarily conducted in English but occasionally requires Spanish for local administration. Intellectual curiosity and pride in one’s work are absolute musts. A relevant university degree and previous experience supporting a business owner or board-level professional will also be viewed favorably. It’s essential they are adept with standard tech systems (whilst curiosity regarding AI also favourable).

The ideal candidate will be an assertive individual with excellent communication skills (they will have the ability to work remotely with a global team). They will be proactive, flexible, able to work independently and enjoy varied tasks.

Location – Remote (with occasional on-site trips, mainly to Ibiza)
Salary – Competitive
Timetable – Full time, flexibility required
Hybrid/On-site: Predominantly remote with occasional visits to the family home
Travel – Ibiza day trips (if not Ibiza based) and potential opportunity to travel to Dubai and USA if so desired

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to info@victoriaselection.es quoting Reference 750.